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HKHAMS 15-16 Circular No. 39 - AGM Notice 2016

Attachment: Agenda_for_AGM_Jun_2016
                    MS AGM_Notice_Jun_2016
                    MS AGM Attendance Form 2016
                    MS AGM_Nomination Form 2016 

To:   Men's Club Convenor

Cc:   HKHAMS Committee
         HKHA Council Members
         HKHA Sections’ Committee

Dear Club Convenors,

Please find attached Notice of Men's Section Annual General Meeting 2016 to be held on 23 June 2016 at 7:00pm in Conference Room, 2/F, King’s Park Hockey Ground.
Nominations are invited for the offices of Chairman, Hon. Secretary, Hon Treasurer and four (4) Committee Members.  The nomination on the attached specified Nomination Form, must be received by the HKHA office no later than Thursday, 16 June 2016.  Valid nominations must be proposed and seconded by duly authorized officials of the affiliated clubs and agreed to by the nominee.  Late nominations will not be considered.

This is to remind that all Committee members should have attended at least sixty percent (60%) of the HKHAMS Committee meetings during their term of office to stand for re-election.

Affiliated clubs may submit up to three (3) names as authorized representatives, who may attend the AGM.  However, only one (1) has the power to vote.  The authorized representative, so permitted to vote, shall personally sign the attendance register at the AGM.  Please complete and submit the enclosed Attendance Form, which should reach the HKHA office no later than Thursday, 16 June 2016.

Convenor of affiliated club may submit to the Hon. Secretary of HKHAMS notice of any other business to be considered in the MSAGM.  Such notice should be in writing and shall be received by the HKHA office no later than Thursday, 16 June 2016.

Affiliated Clubs are further reminded that the entitlement to vote at the AGM may be withdrawn if they have not settled all the outstanding fines and debts with the HKHAMS by Thursday, 16 June 2016.

Please note that clubs with outstanding fee may also lose the entitlement to vote at the HKHA Council Annual General Meeting.
Should you have any question, please feel free to contact me.

Tony NG
Hon. Secretary