HKHAMS 17-18 Circular No. 38 - AGM Notice 2018
To: Men's Club Convenors
Cc: HKHAMS Committee
HKHA Council Members
HKHA Sections’ Committee
Dear Club Convenors,
Please find attached Notice of Men's Section Annual General Meeting (AGM) of the Hong Kong Hockey Association Men’s Section (HKHAMS) will be held on Tuesday, 19th June 2018 at 7:00 p.m. in Conference room, 2/F, Administration Block, King’s Park Hockey Ground. The agenda for the meeting is attached and nominations are invited for the following posts:
Nominations are invited for the offices of Chairman, Hon. Secretary, Hon Treasurer and four (4) Committee Members. The nomination on the attached specified Nomination Form, must be received by the HKHA office no later than Tuesday, 12th June 2018. Valid nominations must be proposed and seconded by duly authorized officials of the affiliated clubs and agreed to by the nominee. Late nominations will not be considered.
This is to remind that all Committee members should have attended at least sixty percent (60%) of the HKHAMS Committee meetings during their term of office to stand for re-election.
Affiliated clubs may submit up to three (3) names as authorized representatives, who may attend the AGM. However, only one (1) has the power to vote. The authorized representative, so permitted to vote, shall personally sign the attendance register at the AGM. Please complete and submit the enclosed Attendance Form, which should reach the HKHA office no later than Tuesday, 12th June 2018.
Convenor of affiliated club may submit to the Hon. Secretary of HKHAMS notice of any other business to be considered in the MSAGM. Such notice should be in writing and shall be received by the HKHA office no later than Tuesday, 12thJune 2018.
Affiliated Clubs are further reminded that the entitlement to vote at the AGM may be withdrawn if they have not settled all the outstanding fines and debts with the HKHAMS by Tuesday, 12th June 2018.
Please note that clubs with outstanding fee may also lose the entitlement to vote at the HKHA Council Annual General Meeting.
Should you have any question, please feel free to contact me.