HKHA 19-20 Circular no. 8 - Reorganisation of the HKHA - Proposal
C.c.: HKHA Council Members
HKHA Section Committee Members
At the HKHA Annual General Meeting in July 2018, a proposal to reorganize the Association was approved by clubs.
The exercise has taken longer than expected. We are now in a position to share with clubs our proposal.
We have looked at the management structure of the HK Rugby Union, Cricket HK and the HK Lawn Bowls Association. We have also looked at the organizations which run hockey in England, South Africa and Ireland.
We consider a management structure quite similar to the Hong Kong Lawn Bowls Association could be adopted for the HKHA. The HKHA Council Officers to comprise of:
2. Vice President - Competitions
3. Vice President - International
4. Vice President - Technical
5. Vice President - Development
6. Vice President - Promotion & Marketing
7. Vice President - Facilities
8. Vice President – Technology
9. Hon. Secretary
10. Hon. Treasurer
There will be only one AGM to elect the Council Officers. The AGM will be held not later than 30 June of each year (changed from 31 July).
Term of office: 2 years on a rotational basis. Five Council Officers for a 2 year term 2020-2022, five initially for a one year term 2020-2021, as follows:
Two year term 2020-2022
Initial One year term 2020-2021
VP (Promotion & Marketing)
Vice Presidents’ Responsibilities
Competitions - all local men's, women's and youth league, knockout tournaments, local international events, team registration, competition bye-laws
International - all matters concerning the national squads, senior and junior
Technical - all technical aspects of the game, umpires, technical officials
Development – development of player and coaches (education aspect – course, workshop and seminar), development pathway of players and coaches. Mini hockey
Promotion and Marketing- promote the game to a wider community, publicity, enhancement of website and social media platforms. Sponsorship
Facilities – to liaise with LCSD and clubs re usage of existing facilities for outdoor and indoor hockey, timing of returfing of pitches, allocation of pitches for HKHA activities, etc.
(Note: matters regarding the proposed new hockey stadium will be handled by the New Stadium Working Group)
Technology – in this digital age, to introduce and implement modern technology in the day-to-day operation of the Association
Accounts – there will be only one set of annual accounts. All revenue from clubs for HKHA activities (men’s and women’s league and knockout competitions, youth league, men’s vets league) will go into one central account.
There will no longer be individual sections within the Association. Clubs will be invited to submit nominations to serve on the various Committees / Sub-Committees to assist the Council in the day-to-day running of hockey activities. More details below.
Each Full Member Club will be entitled to one vote. A Full member is a club with teams in the Men’s League and/or Women’s League.
Clubs with five or more teams in the two main leagues will be entitled to an extra vote. For information, based on the 2019-20 league season, the following seven (7) clubs will be entitled to an extra vote:
The maximum votes a Club is entitled to is therefore two.
A number of Committees will be set up to assist the Association in the day to day running of hockey in Hong Kong. Clubs will be invited to nominate candidates for consideration by the Council.
Clubs/teams affiliated to the P&D Section and the Veterans Section will be invited to nominate candidates to serve on the committees under the respective section. Similarly, clubs will be invited to nominate umpires to serve on the Umpires Committee.
Term of office of the Committees – 2 years on a staggered structure
List of Committees
Chair (VP Competitions)
Grounds and Fixtures - 1 male 1 female ~ working together to maximize grounds usage and prepare fixtures
Player Registration -1 male 1 female ~ dealing with day to day questions from admin staff
Chair - VP (International)
Members - male x 2, female x 2
Chair - VP (Technical)
Umpires appointments for local competitions - 1 male, 1 female
Members - 2
Chair - VP (Development)
Members - 4
Promotion & Marketing Committee
Chair - VP (Promotion & Marketing)
Members - 3/4
Chair - VP (Facilities)
Members - 3
Chair - VP (Technology)
Members - 3/4
Convenors - 1 male, 1 female
Note: The Vets Sub-Committee will operate under the umbrella of the Competitions Committee
1. Circulate proposal to clubs
2. Receive feedback from clubs
3. Circulate revised proposals, if any, to clubs
4. Revise the Memorandum & Articles of Association of the HKHA.
5. Circulate revised draft constitution to clubs
6. Summit to Companies Registry for approval
7. Adopt revised approved Articles at an AGM/EGM
8. Elect the Council Officers under the new structure
The above process will obviously take time to complete. It is therefore most likely the Section AGMs/Council AGM under the present structure will take place in June/July 2020.
Club Convenors are hereby requested to let us have their comments/feedback on the Reorganisation proposal by not later 28 April 2020.
Hon. Secretary General