HKHAMS 19-20 Circular No. 4 - Player registration 2019-2020

Attachment:
MS Form B - Special request - Player Re-registration
MS Form C - Player Transfer Form
Note for Player Registration
MS Player Registration - Declaration form 2019-20
MS - Arrangement of Re-Registration Process
Uniform Advertising_rev01
Player protrait Photo sample
HKHA Code of Conduct

Dear Convenor,

Please be informed that the Men's Winter League 2019-2020 will start in September 2019.  The first round of games for Premier League will be played on 22 September 2019; and that for all other divisions will be played on 8 September 2019.

In order to ensure that details of registered players could be recorded and shown correctly on their respective team lists in time,  please take action to upload player details together with their passport size photos onto the HKHAMS player database by 5pm on 23 August 2019.

Last season, HKHAMS has decided that Re-registration Form is no longer required to be submitted for ALL local player above 18 year-old without any change of team and shirt number. Club officials only have to sign a one-time declaration form that will be valid for whole season (as attached). Kindly submit the Declaration Form by 9 August 2019.  Once the re-registration applications are submitted by the club online, they will be deemed as final submission and HKHA will approve accordingly.  Missing information or inappropriate size of player’s photo will not be accepted.

For the standard procedure and other special request of re-registration e.g. player transfer and shirt # change, please refer to the attached file “MS – Arrangement of Re-Registration Process” and “Note for Player Registration” for details.

For new player registration, please submit registration by accessing http://www.hockey.org.hk/MenRegistration.asp.

Once the player submits the form, an email notification will be sent to the club convenor who will have to 1) log on to the system 2)check the details 3)assign team and 3) shirt number and submit the registration to HKHA through the system. 

For underage players, convenors will need to print out the completed registration form (a print button is provided for doing so) for the player's parent/guardian signature and then upload a copy of the signed form to the system.  If in case, the club does not accept the player registration, the convenor can use the "reject" button to respond to the player.

We only accept clear, forward facing, high resolution passport size photo of the players in Jpeg format.  Sample photo is attached for your reference.  The HKHAMS will only process new player registration after all the required documentation and the passport-size photo are appropriately uploaded.  Late registration might result in delayed confirmation if the submission is made later than 23 August 2019.

The relevant forms and HKHA Code of Conduct are attached herewith for your easy reference.

If your club has secured new sponsorship involving a change to the design of your playing kit, please submit the design indicating the size and placement of sponsor logos for HKHAMS approval.  I also attached the document with a title of “Uniform Advertising” for your easy reference.

Please be reminded that according the MS Competition Bye-laws, written approval from the HKHAMS is required before a club can accept any sponsorship.

Should there be any queries, please feel free to contact us by email ambrosekwan@hockey.org.hk and cc jowiewong@hockey.org.hk and bonnieyeung@hockey.org.hk .

 **Submission deadline:

Declaration form: 5pm on 9 August 2019

Player registration (new player and re-registration): 5pm on 23 August 2019

Best regards,

Tony NG

Hon. Secretary
The HKHAMS