(UPDATED) HKHAMS 19-20 Circular No. 20 - AGM Notice 2020
Attachment:
MS AGM Notice 2020 (revised on 19Jun2020)
MS AGM Minutes 2019 (revised on 22Jun2020)
MS AGM Agenda 2020 (revised on 19Jun2020)
To: Men's Club Convenors
Cc: HKHAMS Committee
HKHA Council Members
HKHA Sections’ Committee
Dear Club Convenors,
Please find attached Notice of Men's Section Annual General Meeting (AGM) of the Hong Kong Hockey Association Men’s Section (HKHAMS) will be held at 2/F, Conference room, King’s Park Hockey Groundon Tuesday, 30th June 2020 at 7:00 p.m. The agenda for the meeting is attached and nominations are invited for the following posts:
- Chairman
- Honorary Secretary
- Honorary Treasurer
- Committee Members (Four)
The nomination on the attached specified Nomination Form, must be received by the HKHA office no later than Tuesday, 23rd June 2020. Valid nominations must be proposed and seconded by duly authorized officials of the affiliated clubs and agreed to by the nominee. Late nominations will not be considered.
This is to remind that all Committee members should have attended at least sixty percent (60%) of the HKHAMS Committee meetings during their term of office to stand for re-election.
Due to the capacity constraints of the venue (max 50) under the current social distancing measures, each affiliated club can nominate ONE authorized representative to attend the AGM and vote on behalf his club. The authorized representative, so permitted to vote, shall personally sign the attendance register at the AGM. Please complete and submit the enclosed Attendance Form, which should reach the HKHA office no later than Tuesday, 23rd June 2020.
Convenor of affiliated club may submit to the Hon. Secretary of HKHAMS notice of any other business to be considered in the MSAGM. Such notice should be in writing and shall be received by the HKHA office no later than Tuesday, 23rd June 2020.
Affiliated Clubs are further reminded that the entitlement to vote at the AGM may be withdrawn if they have not settled all the outstanding fines and debts with the HKHAMS by Tuesday, 23rd June 2020.
Please note that clubs with outstanding fee may also lose the entitlement to vote at the HKHA Council Annual General Meeting.
Should you have any question, please feel free to contact me.
Yours sincerely,
Tony Ng
Hon. Secretary
The HKHAMS