HKHA 20-21 Circular no. 7 - Notice of Extraordinary General Meeting of the HKHA 2021

Attachment: Notice for HKHA EGM 
                    Special Resolution A
                    Special Resolution B
                    Draft Amendments to HKHA Memorandum & Articles of Association
                    HKHA EGM - Attendance Form

To:  Patron

       Hon. Life Vice-Presidents
       HKHA Council Members
       HKHA Section Committee Members
       Convenors of Affiliated Clubs (Men’s and Women’s)

Dear all,

Notice is hereby given that an Extraordinary General Meeting (EGM) of the Hong Kong Hockey Association (HKHA) will be held on Friday 11 June 2021 at 7:00 pm in Meeting Rooms 1, 2 & 3, 1st Floor, the Hong Kong Football Club, 3 Sports Road, Happy Valley for the purpose of considering and, if thought fit, to pass the following two resolutions as Special Resolution A and Special Resolution B of the Hong Kong Hockey Association, respectively.

(a) Special Resolution A

That the present structure of the Hong Kong Hockey Association be reorganized as per the proposal outlined in Annex A 

(b) Special Resolution B

That the present voting rights of Full Members of the Hong Kong Hockey Association be restructured as per the proposal in Annex B 

Kindly note a special resolution means a resolution that is passed by a majority of at least 75% of the votes cast by Voting Members and entitled to vote at the EGM.

Enclosed for information and reference only at this stage are proposed draft amendments to the HKHA Memorandum and Articles of the Association based on the assumption of adoption of the above two Special Resolutions. The draft amendments would be submitted for legal review before submission of the same for approval by the Registrar of Companies.

In view of the prevailing circumstances of Covid-19 and the requirement to comply with social distancing measures, clubs in the Men’s and Women’s league may nominate only one authorized representative each to the EGM. Kindly complete the attached form and submit the same to the HKHA by the due date.

A reminder that clubs are only entitled to vote at the EGM if they have competed in the Men’s or Women’s league for at least two years, i.e. 2019/20 and 2020/21 seasons.

Yours sincerely,

Ernest Li
Hon. Secretary General
The Hong Kong Hockey Association