HKHAWS 22-23 Circular No. 3 - WL 22-23 Club and Player Registration, Fees & 1st Convenors' Meeting
Attachment: 2022-23 - WS League Invitation-to-register
2022-23 - WS League Checklist
HKHAWS - Women's League 22-23 - Players' Declaration Form (Master)
9 August, 2022
Dear Club Convenors,
Council and HKHAWS are pleased to attach the official letter of invitation for the HKHAWS 2022/23 Winter League together with the checklist.
1. Season Calendar
Target Start Date: The target start date for the Winter League is Saturday, 17 September 2022.
No Play Dates: Please note that given the ongoing uncertainty of the Covid-19 situation, we will not be able to accommodate requests for no play dates. However, we have set out below the anticipated calendar:
Season Dates
- Preseason Warm-up Matches: Saturday 10 September 2022
- Season and League start: Saturday 17 September 2022
- Season end (i.e. knock out finals): Mid/end May 2023
2. Registration of Teams & Payment of Fees – Online Form
By 5pm Friday, 19 August 2022 please complete the online club registration form https://forms.gle/p9tDrRyuX9wEG9aj8 and send an email to aimeechan@hockey.org.hk with the following:
- Evidence of payments as stipulated in the form to join the league; and
- Kit designs if your club is new or has changed its kit design since the 2021/22 season - the designs and colours of the 2 sets of playing uniform (including socks, skirts/skorts and shirts). Shirts must be numbered. Each player must have a unique shirt number within a club.
Fees
There will be a one-off discount to the annual administration fees this year to return the savings from the shortened season in 2021-22.
(A) League Fee (Team Registration Fee) $750 (per team)
(B) Administration Fees
(i) Annual Affiliation Fee $750 (per club)
(ii) Administration Fee $8,800 (per team)**
**This amount reflects a discount of 20% (i.e. $2,200) per team.
Timing of Payments
Clubs will be allowed to make the fee payments in two instalments as described below.
1st Instalment (Non-refundable) – To be paid before 5pm Friday, 19 August 2022 will be as follows:
(A) 100% League Fee (Team Registration Fee) $750 (per team)
(B) Administration Fees
(i) 100% Club Affiliation Fee $750 (per club)
PLUS
(ii) 50% of Administration Fee $4,400 (per team)
(A) and (B) must be made as two separate payments due to LCSD requirements.
Please note that if a Club pays the above fees aggregated into a single payment, such payment will not be accepted by the HKHA.
2nd Instalment (Non-refundable) – To be paid before 5pm Friday, 18 November 2022 will be as follows:
(A) 50% of Administration Fee $4,400 (per team)
Details about the payment methods and calculations are included in the attached Invitation to Register. We hope that all of the above is clear, but if you have any questions, please do not hesitate to contact us.
3. Convenors’ Meeting
Convenors’ Meeting: please note that a Club Convenors’ meeting will be held on Thursday, 1 September 2022 at 7:30pm at King’s Park. It is important that you (or a representative) attend this meeting. Details on the format of the meeting will be sent under separate cover together with the Convenors’ & Captains Notes.
4. Player Registrations
Returning Players: Club convenors must ensure for their records that the email address provided for each currently registered player is correct and valid.
To ensure that details of registered players could be recorded and shown correctly on their respective team lists in time, please upload all player details and related documents (including photos) onto the HKHAWS player database before 5pm on Friday, 26 August 2022.
New players: New players should use this link to submit their registration with affiliated clubs to enter into the women's winter league: http://www.hockey.org.hk/WomenRegistration.asp
Once the player submits the form, an email notification will be sent to the club convenor. The convenor must then log on to the system, check the details, assign the team and shirt number and submit the registration to the HKHA through the system.
New players aged below 18 years old: convenors must print out the completed registration form (a print button is provided for doing so) for the player's parent/guardian signature and then upload a copy of the signed form to the system.
If the club does not accept a new player’s registration, the convenor shall use the "reject" button to respond to the player.
Registration forms must be completed online by 5pm on Friday, 26 August 2022.
For more information, please visit http://www.hockey.org.hk/images/Women/Online%20Player%20Registration%20Flow.pdf
Player list with photos function - convenor's login page:
Club convenors can generate player lists for distribution to their team captains as and when needed. (Office will no longer generate and send player lists to clubs). Club convenors are advised to generate updated lists for distribution to their team captains before their games.
Individual Player Declarations
Due to the Covid-19 situation, HKHA requires all players to complete a declaration form (Google Form) to confirm their consent for Participation in Hockey under Covid-19 Restriction. The submission of the completed Google Forms is MANDATORY for the player registration in 2021-22 season. We have created a dedicated Google Forms for each club (see separate PDF file and also refer to the Resources link below) so that you can copy and paste the link for sending to your players.
5. Preseason Hockey
Premier Preseason – A tournament will be held on 3 September 2022, at King’s Park for all Saturday Premier Division teams – more details will be provided to Convenors under separate cover.
All Other Divisions – the HKHA is arranging one afternoon of pre-league preparation matches on 10 September 2022 - please complete the attached form before 5pm on 15 August 2022 only if you can confirm that your teams will partake in matches on this date. Late withdrawals cause a lot of disruption for the opposition team and HKHAWS and we kindly request all clubs avoid this situation. https://forms.gle/3NSnR5qcUzBMefX56
6. Ongoing communication with HKHAWS
During these uncertain times we appreciate some teams may be experiencing difficulties in meeting the requirement to register the minimum number of players (15). The committee will consider any potential dispensations to this bye-law on a case by case basis. Should you have any concerns about meeting this requirement please contact the HKHAWS prior to the payment deadline and no later than 2pm on Friday, 12 August 2022.
We strongly encourage all clubs to maintain open communication about potential difficulties with the Committee throughout the season so they can be considered carefully.
Best regards
HKHA Council and HKHAWS