HKHAMS 23-24 Circular No. 2 - Men's League 23-24 Club Registration and Player Registration
Attachments:
2. Form C for Transfer of players
4. Arrangement of Re-Registration Process
5. Note for Player Registration
7. Player Portrait Photo Sample
8. HKHAMS Competition Bye-laws 2023
9. MS – Players’ Declaration Form 23-24
Dear Club Convenors,
The start of the new 2023-24 will soon be upon us. The first games of the Men’s Winter League 2023-2024 are targeted to be played on 17 September 2023, while the first round of Premier Division games are scheduled for 24 September 2023.
1 Club Registration
Please complete the online registration form at https://forms.gle/JG3hGmChnBv6RrQe6 for club registration. The deadline is 5pm, 4 August 2023 (Friday). Any special relegation or promotion request must be indicated in the Club Registration Form.
Clubs are required to submit the team uniform design for HKHAMS approval according to Section 9.1 of the HKHAMS Competition Bye-laws revised in July 2023, “Affiliated Clubs shall submit their team uniform designs for the Committee’s approval each year when they submit their league registration form. The colours of the first and second strips should be distinctively different for the shirt and the socks…” You are also reminded that, written approval from the HKHAMS is required before a club can accept any sponsorship. Please refer to the attached file “Uniform Advertising” for the relevant requirements.
If you are having a new uniform, please send us the design via email. If not, please take photos of your existing home and away uniform and send us the photos via email.
Please note that **According to the bye-laws 3.1, membership of the HKHAMS shall be by the joint invitation of the Council and the Men’s Committee. Therefore, the acceptance of your club registration request will subject to the final decision by Council and Section.** The council will issue a confirmation of renewal of club membership for successful registration.
2 Player Registration
The standard procedure of player registration for the new season and the relevant registration forms are attached in this email. Please refer to the attached file “Note for Player Registration” and “MS – Arrangement of Re-Registration Process” for details, all cases of player registration are listed in the notes.
All players are required to complete the player’s declaration form (Google Form) to confirm playing for their teams in the new season. The submission of the completed Google Forms is MANDATORY for the player registration in 2023-24 season. We will create a dedicated Google Forms for each club (see attached PDF file) that you can copy and paste the link for sending to your players. A player could only be registered and participate in the league with a completed player’s declaration form (to be sent next week).
In order to ensure that the registered players could be recorded and shown correctly on their respective team lists in time, please take action to upload player details together with their passport size photos onto the HKHAMS player database and complete the player’s declaration form before 5pm on 11 August 2023 (Friday). Late registration will result in delayed confirmation.
Please pay particular attention to the followings during the player registration:
2.1 Re-registration of Existing Player for Change of Shirt #, U18 Players and Visiting Players
Complete Form B – “Re-registration of Player – Special Request” and email to HKHA
2.2 Registration of New Player
(i) Submit registration at http://www.hockey.org.hk/MenRegistration.asp.
(ii) After submission, convenor will be notified by email and the following steps are required:
- log on to the system;
- check the details;
- assign team and shirt number;
- submit the registration to HKHA through the system.
(iii) New player registration will only be processed after all the required documentation and the passport-size photo are appropriately uploaded.
2.3 Underage Player (age under 18)
Underage players must provide their parent’s or guardian’s signature on the registration forms. Convenors could print the completed registration forms om the system(a print button is provided for doing so) and then upload a copy of the signed form to the system. If clubs do not accept the player’s registration, convenors can use the "reject" button to respond to the player.
2.4 Player’s Portrait Photo
We only accept clear, forward facing, high resolution passport size photo of the players in Jpeg format. A sample photo is attached for your reference.
4 Team Fees
3.1 Fees for 2023-2024 Season
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HK$750 per team |
ii) Annual Administration Fee: |
HK$750 per club HK$20,500 per team for Premier HK$13,500 per team for 1st Division HK$10,250 per team for 2nd and 3rd Divisions HK$9,000 per team for 4th, 5th and 6th Divisions |
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Example on Calculating the Total Fees If there are 2 teams (play in 2nd Division and 6th Division) under the Club X, the payment of Club X will be as below:
Payment (A): HK$750 team registration fee x 2 teams = HK$1,500 as the 1st payment Payment (B): HK$750 affiliation fee per club + Administration Fee for two teams (HK$10,250 + HK$9,000) = HK$20,000 Hence, HK$1,500 should be shown on the 1st receipt and HK$20,000 should be shown on the 2nd receipt. |
3.3 Payment Methods
*Cheques to be made payable to "The Hong Kong Hockey Association" or transfer payment to HSBC 658-117635-838 (The Hong Kong Hockey Association).
Please attach either the image the bank-in slip in case of transfer via ATM or the screenshot of the confirmation of the online transfer (payment is deem as unsuccessful in absence of receipt) and email to roychan@hockey.org.hk. Payments have to be submitted no later than 5pm, 4 August 2023 (Friday), otherwise your application will not be accepted.
Please complete the attached forms and return to roychan@hockey.org.hk. WE WILL NOT ACCEPT LATE APPLICATION as it will affect the fixtures planning. Should there be any queries, please feel free to contact us at 2782 4932.
Regards,
Jacky Chow
Hon. Secretary
The HKHAMS