HockeyHKMS 25-26 Circular No. 4 - Men's League 25-26 Club Registration and Player Registration

Attachments:

1. Form B for Re-registration of existing players (Change of Shirt #, U18 Players and Visiting Players)

2. Form C for Transfer of players

3. HockeyHK Code of Conduct (Aug 2023)

4. Arrangement of Re-Registration Process

5. Note for Player Registration

6. Uniform Advertising

7. Player Portrait Photo Sample

8. HockeyHKMS Competition Bye-laws 2024

9.MS – Players’ Declaration Form 25-26

10. 2025-26 - HockeyHK Mens Section - U18 Registration Form

Dear Club Convenors,

The start of the new 2025-26 will soon be upon us.  The first games of the Men’s Winter League 2025-2026 are targeted to be played on 14 September 2025, while the first round of Premier Division games are scheduled for 21 September 2025.

1          Club Registration

Please complete the online registration form at https://forms.gle/S547fEdA2ViueDm57 for club registration.  The deadline is 5pm, 31 July 2025 (Thursday).  Any special relegation or promotion request must be indicated in the Club Registration Form.

Clubs are required to submit the team uniform design for HockeyHKMS approval according to Section 9.1 of the HockeyHKMS Competition Bye-laws revised in July 2024, “Affiliated Clubs shall submit their team uniform designs for the Committee’s approval each year when they submit their league registration form. The colours of the first and second strips should be distinctively different for the shirt and the socks…”  You are also reminded that, written approval from the HockeyHKMS is required before a club can accept any sponsorship.  Please refer to the attached file “Uniform Advertising” for the relevant requirements.

If you are having a new uniform, please send us the design via email.  If not, please take photos of your existing home and away uniform and send us the photos via email.

Please note that **According to the bye-laws 3.1, membership of the HockeyHKMS shall be by the joint invitation of the Council and the Men’s Committee. Therefore, the acceptance of your club registration request will subject to the final decision by Council and Section.**  The council will issue a confirmation of renewal of club membership for successful registration.

2          Player Registration

The standard procedure of player registration for the new season and the relevant registration forms are attached in this email.  Please refer to the attached file “Note for Player Registration” and “MS – Arrangement of Re-Registration Process” for details, all cases of player registration are listed in the notes.

All players are required to complete the player’s declaration form (Google Form) to confirm playing for their teams in the new season.  The submission of the completed Google Forms is MANDATORY for the player registration in 2025-26 season.  We will create a dedicated Google Forms for each club (see attached PDF file) that you can copy and paste the link for sending to your players.  A player could only be registered and participate in the league with a completed player’s declaration form.

In order to ensure that the registered players could be recorded and shown correctly on their respective team lists in time, please take action to upload player details together with their passport size photos onto the HockeyHKMS player database and complete the player’s declaration form before 5pm on 15 August 2025 (Friday).  Late registration will result in delayed confirmation.

Please pay particular attention to the followings during the player registration:

2.1         Re-registration of Existing Player for Change of Shirt #, U18 Players and Visiting Players

Complete Form B – “Re-registration of Player – Special Request” and email to HockeyHK

2.2         Registration of New Player

(i)    Submit registration at http://www.hockey.org.hk/MenRegistration.asp.

(ii)   After submission, convenor will be notified by email and the following steps are required:

1. log on to the system;
2. check the details;
3. assign team and shirt number;
4. submit the registration to HockeyHK through the system.

(iii)  New player registration will only be processed after all the required documentation and the passport-size photo are appropriately uploaded.

2.3         Underage Player (age under 18)

All U18 players are required to re-register on the system and convenors must complete the new registration form annually (attached, will also be available on the system later with a print button provided) for the player's parent/guardian signature and then upload a copy of the signed form to the system before 5pm on Friday, 15 August 2025.

2.4         Player’s Portrait Photo

We only accept clear, forward facing, high resolution passport size photo of the players in Jpeg format.  A sample photo is attached for your reference.

3    Team Fees

  Details will be announced later.

Regards,

Waqas Mahmood
Hon. Secretary
HockeyHKMS