HockeyHKWS 26-27 Circular No. 6 - WL 26-27 Player Registration & 1st Convenors Meeting

Player Registration 

To ensure that details of registered players arerecorded and shown correctly on their respective team lists in time, please upload all player details and related documents (including photos) onto the HockeyHKWS player database before 5pm on Friday, 28 August 2026. If you need to swap any players to a different team, please do so before 5pm on Friday, 4 September 2026. Otherwise, you will need to send request to the Committee to approve the change to their team.

Convenors must ensure that the email address provided for each current registered player is ​unique, correct and valid.

New Players: 

New players should use this link to submit their registration with affiliated clubs to enter the HK Women's Winter League: http://www.hockey.org.hk/WomenRegistration.asp

Once the player submits the form, an email notification will be sent to the Convenor. The Convenor must then log on to the system, check the details, assign the team and shirt number and submit the registration to HockeyHK through the system. Please double check if the player details are correct and please make sure the player photos are forward-facing, high resolution and passport-sized.

Players Aged below 18: 

All U18 players are required to re-register on the system and Convenors must complete the new registration form (attached, will also be available on the system later with a print button provided) for the player's parent/guardian signature and then upload a copy of the signed form to the system before 5pm on Friday, 28 August 2026. Additionally, a Convenor’s declaration form is also required. This can be found at http://www.hockey.org.hk/Content.asp?Uid=171

For more information, please visit http://www.hockey.org.hk/images/Women/Online%20Player%20Registration%20Flow.pdf

Player Transfer: 

The transferring player shall make her intention to transfer clearly known to her current Affiliated Club, whose Convenor shall release the player in the online registration system. The Convenor for the Affiliated Club that the player is moving to should then apply to the HockeyHK of the transfer by ​completing the attached transfer form and email to garychung@hockey.org.hk stating the transferring player's new club team and jersey number. If all information is in order, the transfer will be processed accordingly. 

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Individual Player Declarations: 

New players are required to complete a declaration form (Google Form) to confirm their consent to participate in Women’s League before 5pm on Friday, 28 August 2026. The submission of the declaration form is MANDATORY and player registration will only be confirmed upon completion of the declaration form. We have created a dedicated Google Forms for each club (see separate PDF file and also refer to the Resources link below) so that you can copy and paste the link for sending to your players. There is no need for players who were registered during the 25/26 season to complete a new declaration form.

Convenors' Meeting:

A pre-season Convenors’ meeting is scheduled to take place at the King’s Park conference room on 27th August 2026 at 7:30 pm. All Convenors should attend or send a representative from their Club.

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We look forward to seeing you then.