HKHA P&D Section 14-15 Circular No. 19 - AGM Notice 2015

To: Convenors of Affiliated Clubs

cc: HKHA Council Committee Members

HKHA Sections' Committee Members

Club Convenors (Men's and Women's)

The Annual General Meeting of Hong Kong Hockey Association Promotion & Development Section 2014 – 2015 will be held on Wednesday, 24th June, 2015 at 7:00pm at the Conference Room, 2/F Administrative Building, King's Park Hockey Ground, 6 Wylie Road, Kowloon.

Please find attached a copy of the following documents:-

1. AGM Agenda

2 Nomination Form for Election of Committee Members for 15-16

3. Attendance Form for each affiliated Club nominating 3 representatives for voting purposes

4. Club Affiliation Form

Nominations are invited for the following posts:

(For a term of two (2) years):

Chairman

Honorary Secretary

Honorary Treasurer

(For a term of one (1) year)

Committee Members (4 posts)

Valid nominations must be proposed and seconded by two (2) authorized officials of different Affiliated Clubs as stipulated in the current P&D Bye-Laws. Affiliated Clubs may submit up to three (3) names as representatives who may attend the AGM, but only one shall be authorized to vote. The convenors of Affiliated Clubs may submit to the Hon. Secretary of HKHA P&D with notice of any other business to be considered at the AGM.

The affiliation form and fee deposit must be completed as stipulated in the current P&D Bye-Laws 3.1.

All forms and deposits mentioned above must be received by the HKHA Office no later than 5:00pm on 17th June, 2015 (Wednesday). Affiliated Clubs are reminded that the entitlement of vote at the AGM shall be withdrawn if they have not settled the affiliation fee by 5:00pm on 17th June, 2015 (Wednesday).

Yours sincerely,

Kelson Wong

Hon. Secretary – P&D Section