HKHA P&D Section 15-16 Circular No. 21 - AGM Notice 2016

To:   Convenors of Affiliated Clubs (Men’s, Women’s Youth & Mini)

CC:    HKHA Council Members

HKHA Sections’ Committee Members

The Annual General Meeting of The Hong Kong Hockey Association Promotion & Development Section 2015 – 2016 will be held on Monday, 27th June, 2016 at 7:00pm at the Conference Room, 2/F Administration Block, King’s Park Hockey Ground, 6 Wylie Road, Kowloon. 

Please find attached a copy of the following documents:-

1. AGM Agenda

2  Nomination Form for Election of Committee Members for 16-17

3. Attendance Form for each affiliated Club nominating 3 representatives for voting purposes

4. Club Affiliation Form

Nominations are invited for the following posts:

(For a term of one (1) year)

Committee Members (4 posts)

Valid nominations must be proposed and seconded by two (2) authorized officials of different Affiliated Clubs as stipulated in the current P&D Bye-Laws. Affiliated Clubs may submit up to three (3) names as representatives who may attend the AGM, but only one shall be authorized to vote.  The convenors of Affiliated Clubs may submit to the Hon. Secretary of HKHA P&D with notice of any other business to be considered at the AGM.

The affiliation form and fee deposit must be completed as stipulated in the current P&D Bye-Laws 3.1.

All forms and deposits mentioned above must be received by the HKHA Office no later than 5:00pm on 20th June, 2016 (Monday).

Affiliated Clubs are reminded that the entitlement of vote at the AGM shall be withdrawn if they have not settled the affiliation fee by 5:00pm on 20th June, 2016 (Monday).

Yours sincerely,

P&D Section

The Hong Kong Hockey Association