HKHAMS 16-17 Ciruclar no. 18 - Electronic match card - Full implementation for Men's League

Attachment: Electronic Match Card Guidelines

Dear Convenors and Team Representatives, 

 
Please note that electronic match card will be rolled out in ALL Division’s games from this weekend.  Simultaneously, hard copy of match card has to be completed during the trial period until further notice.  You will be required to log on to the system and complete the match card procedures as required.  Attached the guideline for your reference.
 
The default logon is currently set as follows:
 
Username:      e.g. Men’s League 144U Aà  ms 144u a (not case-sensitive)
Password:      first Characters of ID numbers + TEAM REP.’S LAST NAME  e.g. Y123CHAN (All Capitals letters)

Team Representatives should share their login with other players in team in case they cannot attend the match.

Before the match start, please input your player information and umpire information (umpire numbers and the name) in advance and save the match card.  After confirming the umpire information when the umpires arrive the pitch, you have to click SUBMIT before the start of the match. Umpires cannot start the match until both teams SUBMIT their match card such that they can log on to see the match card. This is important step as teams are NOT ALLOWED to change any player information after submitting the match card. Any players who are not on the e-match card are not allowed to play for the match.

Should there be any delay in the start of the match due to the late completion or submission of the e-match card, the umpires have to REDUCE the match time to ensure the subject match will be completed 10 minutes before the start time of next match.
 
You may call Richard Mak, the chairman of Men's Section, at his  mobile number (9363-5212) if you encounter problem with the e-match card.

All team representatives are advised that you should change your password when you first log in to the system.

All conveners MUST inform their club umpires on this new arrangement. All umpires should arrive the pitch at least 10 MINUTES before the start time of the match.

Captains should put in the remarks box should the umpires arrive late. In case of no-show of the club umpires, please input the umpire number of any stand-in umpires (qualified umpires that are available at the pitch). In case either or both teams have to provide their own umpires, the captains DO NOT need to input umpire numbers and just SUBMIT the match card with the remarks in the e-match cards.

After the match completed, umpires MUST login to their umpire page and input the scores (only the first umpire on the match card) and penalty cards (for both umpires), if any, and SUBMIT the match cards BEFORE they leave the pitch. It is IMPORTANT that umpires have to follow this requirement as team captains CANNOT input the scorers and SUBMIT their match cards finally.

The default logon for UMPIRES are currently set as follows:

Username: umpire number + Last name (non-case sensitive) e.g. 2048mak
Password: Last name (case sensitive) + umpire number. e.g. Mak2048

Umpires should change their password at the first logon. Again they should contact Richard Mak at 9363 5212 should they have any problem in their login.

Attached please find the operating procedures of the e-match card for your reference.

We count on the support of all of you to make this initiative successful. Our experience in the implementation at Premier League and Division One have been satisfactory
 
Thank you for your attention.
 
Regards,

Tony Ng
Hon. Secretary
The HKHAMS