HockeyHKWS 23-24 Circular No. 28 - Annual General Meeting 2023-2024

Attachment:
WS AGM_Agenda
WS AGM_Minutes
AGM_Nomination Form 2024
AGM_Attendance Form 2024

To: Women's Club Convenors

Cc: HockeyHKWS Committee
      HockeyHK Council Members
      HockeyHK Sections’ Committee

Dear Club Convenors,

Notice is hereby given, in accordance with General Bye-Law 11.1 that the Annual General Meeting (AGM) of the Hockey Hong Kong, China Women’s Section (HockeyHKWS) will be held on Tuesday, 25th June 2024 at 7:30 pm at the King’s Park Hockey Ground 2/F Conference Room. The agenda for the meeting and the minutes of previous AGM are attached and nominations are invited for the following posts:

· Chairwoman

· Vice Chairwoman

· Honorary Secretary

· Honorary Treasurer

· General Committee Members (6)

The nomination on the attached specified Nomination Form, must be received by the HockeyHK office no later than 5pm Tuesday, 18th June 2024. Valid nominations must be proposed and seconded by duly authorized officials of two different affiliated clubs and agreed to by the nominee. Late nominations will not be considered.

This is to remind all that Committee members should have attended at least sixty percent (60%) of the HockeyHKWS Committee meetings during their term of office or received approval from the current committee to stand for re-election. Affiliated clubs may submit up to three (3) names as authorized representatives, who may attend the AGM.  However, only one (1) has the power to vote.  The authorized representative, so permitted to vote, shall personally sign the attendance register at the AGM.  Please complete and submit the enclosed Attendance Form, which should reach the HockeyHK office no later than 5pm Tuesday 18th June 2024.

Should any affiliated club have any other business to be considered in the AGM, please submit the notice in writing to the HockeyHKWS together with the mentioned form and nomination as above.

Affiliated Clubs are further reminded that the entitlement to vote at the AGM may be withdrawn if they have not settled all the outstanding fines and debts with the HockeyHKWS seven (7) days before the AGM. Please note that clubs with outstanding fee may also lose the entitlement to vote at the HockeyHK Council Annual General Meeting.

Yours sincerely,

Eva THOMETZ
Chairwoman
HockeyHKWS